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4 STEPS TO MYTRAVEL

BEFORE YOU GET STARTED, DO YOU HAVE THE FOLLOWING?

    • MYTRAVEL ACCOUNT
    • Establish a travel account for the traveler
    1. TRAVEL CARD USAGE
    2. Use your UC San Diego Travel card as often as permitted
    3. Don't have a UC San Diego Travel card? Discuss with your manager/supervisor
    4. Apply Travel Card
* Note to Managers/Supervisors

How to create a MyTravel Trip!

    1. Use MyTravel to preauthorize travel
    2. Permission from Manager/Supervisor
      • Know your budget (how much you are allowed to spend)
      • Airfare (you will book through Connexxus once you have received a trip number), train, bus, mileage
      • Hotel/ lodging
      • Food/ meals
      • Registration
    3. Know your budget (index) number
    Preauthorization Travel
    Assign a travel preparer. This person will complete the startup process so that a Trip Number is assigned to your trip.
  1. Prepayment for registration/lodging made with UCSD Travel Card
      The business office (or Travel Preparer) can process prepayments for:
    • Registration (early Bird specials)
    • Lodging (a specific hotel has to be booked)
    • Possible cash advances
  2. While Traveling
    • Have a plan for hanging on to all of your receipts
    • Use your UCSD Travel card as often as permitted (but not for personal items – any questions, contact Travel Preparer)
    • Work with the business office (or Travel Preparer) to close out your first travel event
  3. After Traveling
    • Itemized receipt for food, hotel, Taxi/Ground transportation, Airline ticket (if paid out of pocket)
    • Use MapQuest/Google maps for roundtrip mileage reimbursement (from campus to destination and back to campus)
    • Work with your Business Manager to close out your first travel event

Supplemental Information: