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Travel

Permission from Manager

  • Know your budget (how much you are allowed to spend)
  • Know your budget (index) number
    1. Airfare, train, bus, mileage
    2. Hotel/ lodging
    3. Food/ meals

Before travel: Establish a travel account required (generate a trip number)

Use MyTravel to preauthorize travel: http://blink.ucsd.edu/travel/before/preauthorization/index.html

Prepayment for registration/ Lodging: http://blink.ucsd.edu/travel/before/prepaying/index.html

Per Diem: http://blink.ucsd.edu/travel/training-guidelines/booking/meals-lodging-per-diem/index.html

Choose from the following payment methods:

  • UC San Diego Travel Card:
    • Conference registration fees, hotel deposits and required prepayments should be paid using the traveler's UC San Diego Travel Card.
  • Personal form of payment
    • (e.g., personal credit card)
  • Request check
    • Employee travelers should use their Travel Card as payments are easiest to track and reconcile.
  • Non-employee travelers or when Travel Card is not an option
    • use MyTravel or foreign wire, depending on the destination (e.g., domestic or foreign)
  • UC San Diego Express Card
    • When no additional travel expenses will be incurred (i.e., parking, mileage, meals, etc.); or
    • When the attendee is a non-UCSD employee and the registration fee can only be made online.

After travel: Receipt requirements

  • Itemized receipt for food, hotel, Taxi/Ground transportation
  • Airline ticket
  • Printout or destination from and to (both ways) for mileage

How to Enroll in Disbursements Direct Deposit: http://blink.ucsd.edu/buy-pay/payment-methods/direct-deposit/enroll.html#5.-Submit-the-Disbursements-dir