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Resources for Travel

Overview for official UC San Diego business travel

Before travel:

Travel Arrangements guidelines:

  1. Air Travel
  2. Automobiles for University Travel
  3. Meals, Lodging, and Per Diem

Read the information below to learn about paying for local conference registration:

    UC San Diego Travel Card:
  • Conference registration fees, hotel deposits and required prepayments should be paid using the traveler's UC San Diego Travel Card. Personal form of payment (cash, check, personal credit card);
  • Pay registration, mileage and parking using a personal form of payment (retain receipts). After the conference, request a reimbursement. UC San Diego Express Card to prepay registration;
  • When no additional travel expenses will be incurred (i.e., parking, mileage, meals, etc.); or
  • When the attendee is a non-UCSD employee and the registration fee can only be made online.

After travel: Claiming travel expenses (original receipts required for reimbursements for any dollar amount):

How to Enroll in Disbursements Direct Deposit

Employee travelers should use their Travel Card as payments are easiest to track and reconcile.