New Hire supervisor checklist
Employee Services and Resources
Business tools checklist for new hires
Background Check Policy
Password Change Tool: https://password.ucsd.edu/
Mandatory Trainings
- UC Cyber Security Awareness – complete within 3-days of hire, e-course ~55mins; refresher ~35mins
- General Compliance Briefing: UC Ethical Values and Conduct – complete within 7 days of hire, e-course ~35mins
- UC Sexual Violence & Sexual Harassment Prevention – complete within 7 days of hire biennial e-course ~55mins
- UC Managing Implicit Bias Training, complete within 14 days, e course ~28 minutes (VCSA requirement)
- Injury and Illness Prevention Program – enroll within 30 days of hire, complete within 90 days of hire; classroom ~75mins
- UC Abusive Conduct in the Workplace - 25 minutes (VCSA requirement)
Please log into UC Learning: https://uclearning.ucsd.edu/ to register for classes (some of the trainings above will already be listed in your assigned trainings)
Kronos / Timesheets
User Guide: https://slbo.ucsd.edu/_files/kronos/job-aids/Hourly-NonExempt-Employee-Reference-Guide.pdf
Student Life reports time and attendance through Kronos . Biweekly timesheets are due at 10a.m. on the Monday following the end of each BW pay-period.
Kronos will send an email reminder when the timesheet deadline is approaching. Please refer to the UCSD Payroll Calendars for pay-periods, pay-dates, and observed holidays.
Benefits
You may review all of your benefit options on UCNet. Enrollment will be done through UCPath. Please note, you have 31 days from official start date to sign up for benefits.
UCnet Compensation and Benefits
Benefits Orientation
The Benefits Orientation is offered via Zoom on the 2nd and 4th Monday of each month from 10:30 a.m. to 12:30 p.m. to inform eligible faculty and staff about university health, welfare and retirement plans. It’s helpful to be able to ask questions before you make your enrollment decisions. New employees can register for Benefits Orientation via the UC Learning Center
- The next benefits orientation can be found here: http://blink.ucsd.edu/go/benefitsorientation.
Campus ID Card
The Campus Cards Office is currently operating by appointment ONLY on Mondays, Wednesdays, and Thursdays. Please follow the steps below to request an ID card.
- Email campuscards@ucsd.edu to request an ID card. Campus Card form.
2.) Campus Cards staff will inform you what we need in order to process your request.
3.) Campus Cards staff will provide you with a link to set up an appointment with our office.
Parking permits, prices, rules, services, lots, and commuting/ rideshare options
To buy a parking permit, you need your employee ID number or your offer letter from your department verifying your employment. If your ID number is not ready, you may buy a daily permit at the information booths or parking office (map).
- Learn about parking prices, rules, and services.
- View campus maps via MapLink.
- Explore your commuting options (carpooling, mass transit, UCSD shuttle system) and find your way to UCSD.
- You can also log on the parking website and purchase a 1-day pass for $6.05/day, when needed.
Getting Help
Information Technology Services – email servicedesk@ucsd.edu (creates service ticket)
Student Life Human Resources (SLHR): slhrticket@ucsd.edu (emails All SLHR personnel) or HR Drop-In Office Hours: https://ucsd.zoom.us/j/98938285511 (Monday-Thursday, 9a-4p, Friday, 9a-3p)
COVID-19 Policies for Campus Employees
Guidelines: https://returntolearn.ucsd.edu/campus-guidelines/latest-updates/index.html
Newly hired employees must be fully vaccinated for COVID-19, or have an approved exception, per UC policy. This includes completing initial vaccination doses as well as receiving a booster within 30 days of becoming eligible for campus employees and students. Learn about eligibility and make an appointment.
UC San Diego Recreation Membership Discount
UC San Diego staff are eligible for a $20/month discount on basic and premium memberships.
Information is available on their website: https://recreation.ucsd.edu/membership/
Additional Links
Business Link (Blink): https://blink.ucsd.edu/
UC San Diego Email Directory / Department Listings / Campus Maps
Business Link (Blink) (all UCSD business related information can be found on blink)