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New Hire supervisor checklist


Business tools checklist for new hires



Dear Employee:

Congratulations on your new position with UC San Diego & welcome to Student Life.

Below is important information and links you will need as you on-board.  Please see your supervisor if you have any questions.


  • How to Get Access to UCSD Business System/Single Single-On: You will need access to the UCSD Business System in order to perform many functions, including submitting your hours for payment. Please use this link to sign up for the Business System. You will need your UCSD employee ID number and a UCSD work email account.


Payroll Calendar -




  • Leave Activity Summary Report (LASR): You will earn sick and vacation time. This link will provide you access to check your accrued balance. To check your balance:
  1. Click on this link:
  2. Click on the hyper link labeled “Leave Activity Summary Easy Query”
  3. Log in using your Business Single Sign-on account.
  4. Enter your UCSD Employee number in the blank box next to “equal to”
  5. Click Submit at the bottom
  • Worker’s Compensation: If you are injured or develop and illness as a direct result of your employment at UC, San Diego, you have Worker’s Comp coverage. If you are injured, please notify your supervisor immediately and refer to this link for information on Report a Work-Related Injury:

It is very important your fill out the Employee Occupational Incident Report online form within 24 hours of your injury, if possible. Please click on this link for access:

You or your supervisor should contact your HR Representative once these steps have been completed.






  • Mandatory Online Classes: You will receive an automated email asking you to take the following classes. Once completed, please provide me a copy of your Certificate of Completion for your employee file:
  1. Injury & Illness Prevention Training (IIPP):
  2. Cyber Security Awareness Course: