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Concur Travel & Expense

Concur provides a best-in-class solution for booking, managing, and reconciling travel. It is also used for reconciliation of the Procurement Card (P-Card) and employee reimbursements.

Login to Concur

All UC San Diego employees have access to Concur.

Travel Information

Find information about business travel at UC San Diego.

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Frequently Asked Questions

How to...

I am having trouble accessing Concur, what should I do?

  • The employee should check that their AD credentials are working correctly by testing to see if they can log into other systems such as UCPath and Oracle.
  • They should check to ensure that they are using Google Chrome and that they have cleared their cache/browsing history and attempt to log in to Concur again. Once they are logged in, make sure they are selecting University of California San Diego, not UC Office of the President.
  • They should check with their department HR contact that their employee status in UCPath is active
  • If all of the above have been verified and they are still having trouble logging into Concur, submit a case via Services & Support, Budget & Finance, select Concur (Access or Role Inquiries) under the More Specifically section of the Get Help online form. We will work with IT Services to reactivate their account. Make sure the following information is included in the support case:
◦ A detailed explanation, including a note that the employee is active in UCPath
◦ Include the employee’s email address and Employee ID number

Are there additional resources?

How do I write a strong business purpose?

A key component of a successful Travel & Entertainment expense report is a strong and valid Business Purpose. Below are examples of well-documented business purposes that departments have included in their expense reports:

  • Attended the XYZ Conference to present our research findings and collaborate with other investigators in the field of XYZ.
  • Hosted the ABC Event to welcome and support new UC San Diego Alumni. This was a great opportunity to connect our new Triton alumni with other Tritons in the region and build mentorships with incoming and current students.
  • Retirement celebration event for Employee Z to recognize 30 years of dedicated service to UC San Diego.
  • Staff event for the XYZ team to celebrate recent fiscal year successes and conduct team building activities.
  • Invited to the ABC Conference as the keynote speaker in City A. We then learned of an unexpected opportunity to meet with a potential donor in City B thus needed to purchase last minute airfare which was slightly higher in cost due to the lack of advanced notice.

How do I add someone as a delegate?

How to Add Delegates
Step-by-Step Guide

Critical Concepts

  • Faculty and staff must login to Concur with their UC San Diego credentials and designate their delegates, there are no exceptions
  • The Request and Expense modules share delegates, by assigning permissions to a delegate in one area, you are assigning permissions for both Request and Expense
  • Once added, a delegate can perform all of the same actions as a normal user except for submitting:
    • a Travel Expense Report
    • a New Card Product Request, including Travel & Entertainment Card and Procurement Card
    • a Procurement Card Expense Report

Are there walkthrough videos?

Can I digitize receipts?

Utilize the Concur Mobile App to digitize receipts while on the go. Features include:

  • Capture receipt images from your mobile device to attach your business expenses and University Card transactions.
  • Using Expenseit, you can instantly turn receipts into Concur expense entries.

View the App Center in Concur for more information on how to link your UC San Diego account to these Travel & Expense Apps.

How can I email receipts to Concur?

First, verify your email address in Concur.

Email receipts to or to have them readily available in your Concur receipt bank.

Delegates emailing receipts on behalf of another Employee should provide the User's verified email address in the Subject Line of the email.

What is the "SSO Company Code" to log into the app via SSO?

If you go under ProfileOther SettingsConcur Mobile Registration, it should have the Company Code.

I am entering the COA into the Expense Report and one or more fields are being rejected. How do I submit this?

For COA’s, do not enter if the value is “0”. Leave blank.

Procurement Card, or P-Card

UC San Diego's Procurement Card simplifies buying and paying for most routine, low-cost goods, and services under $4,999.

Additional Information

Travel & Entertainment (T&E) Card

The Travel & Entertainment Card is used to pay for official business travel services and entertainment expenses.

Additional Information