Travel & Entertainment (T&E) Card

Like the Procurement Card program, all T&E transactions are automatically paid by the university. Transactions will load into UC San Diego's Concur Travel & Expense tool for quick and easy travel and event reconciliation. Simply match your card transaction to the appropriate expense report and submit!

• Official UC San Diego business travel services for the cardholder only.
• Entertainment expenses when the cardholder is acting as the host of official University-sponsored business entertainment
• Food for student events.

Sign up for Real-Time Fraud Alert

If the bank suspects fraudulent activity on your Procurement Card, it will put an "account alert" on the card and call you to:

• Review recent transactions and account activity
• Identify fraudulent activity
• Cancel the card (if necessary) and issue a replacement card
• Credit the account for any fraudulent transactions

To register for fraud alerts:

1. Log in to Access Online.
2. Go to My Personal Information > Account Alerts > Fraud Alerts to enroll.
3. Provide or confirm your contact information, select how you would like to receive your alerts (text/email), accept the terms and conditions, and click Submit.
   • For text alerts, you will receive a text confirming your selection.
4. How To Answer Fraud Alerts: U.S. Bank cardholders can elect to receive a real-time fraud alert via SMS text and/or email when suspicious activity has been detected on their Procurement Card. You will be able to reply on the spot that the transaction is valid or fraudulent, ensuring fewer unnecessary declines and quick protection in the event of attempted fraud.
5. If you receive a fraud alert via SMS text, your card will be put in “FR” (fraud) status, and subsequent activity will be declined. You will have 15 minutes to respond “valid” or “fraud.”
   • By responding “valid,” the fraud block on your card will be cleared, and no further transactions will be affected. By confirming “fraud,” your card will be protected from additional activity. You can either call the number provided in the text, or a U.S. Bank fraud agent will contact you shortly.
   • If you receive an email alert, you should call the service center number provided in your email.
     • You will not be able to respond to the email to clear the fraud. The alert will follow the existing fraud-detection process, and a U.S. Bank fraud analyst will call you.

Once your account has been registered these tools will become available through USBank:

1. Go to U.S. Bank Access Online.
2. From the Welcome/Login page:
   • Enter Organization Short Name (UCSD), User ID and Password.
   • Click the Login button.
   • View Transactions
3. From the Access Online page:
   • Click Transaction Management in the left-hand navigation bar.
   • From the Transaction Management page, click the Transaction List link - you will see a list of transactions for the open billing cycle.
   • To view transactions from a different billing cycle, click the arrow next to ‘Open’, select a billing cycle and click the Search button. You can also search for specific transactions using the expanded Search Criteria.

1. After logging in, click Account Information in the left-hand navigation bar.
2. Click the Cardholder Account Statement link.
3. Using the drop-down menu, select a billing cycle and click the View Statement button. You can view statements for the last 2 years.

1. After logging in, click Account Information in the left-hand navigation bar.
2. Click the Cardholder Account Profile link then click the Authorization Limits link. You will see your available credit for the current cycle.

Travel & Entertainment Card FAQ
Travel & Entertainment - Temporary Virtual Card (T&E-TVC)

The SAP Concur for Mobile App is an easy way to keep track of your receipts. Simply download the app from the App Center in Concur and start uploading your receipts. For more guidance on how to download the app and upload your receipts, please reference the “How to Manage Receipts with the Concur Mobile App” KBA. 

• Sign and complete the Travel & Entertainment Cardholder Agreement.
• Obtain signature from your department's financial unit approver. 

• To process a Travel & Entertainment Card Request on behalf of another UCSD employee, the employee will need to add you as their delegate. How to act as a Delegate in Concur.
• Concur identifies the employee payee under the Payment Type: Payment to Employee as the user submitting the expense report, or the user that the delegate is acting on behalf of. 

To learn how to assign users to act on your behalf, please see the KBA on How to add a Request Delegate and an Expense Delegate in Concur.