Performance Agreements
A performance agreement is a specialized contract between the University and an Artist or non-UCSD Speaker: Speaker/Lecturer, Band, DJ, Dance group, Other (e.g. magician, comedian, and jugglers). Performance Agreements are required when contracting with paid and non-paid performers, artists and speakers (due to University Policy, a performance agreement cannot be used or processed to compensate a UC employee, including student employees).
Student Organization Events:
All performance agreements for student organization events must be processed through Triton Activities Planner (TAP). A "Performance Agreement Module" must be completed under TAP by the 14-day deadline. If your student organization has any questions about how to process a performance agreement through TAP, contact your organization's Center for Student Involvement (CSI) advisor for event planning.
Performance Agreement Process for TAP Events:
Before the Event
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The Student Organization enters the Performer/Speaker information, and payment amount if necessary, through the Performance Agreement module in the Event TAP, then submits it for review. Contact your organization’s CSI advisor if you need assistance with this step.
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Once the TAP Event is Preliminary Reviewed by your CSI Advisor, your Fund Manager will complete the following.
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Forward the performance agreement request to the University Events Office for the agreement to be processed and sent to the performer.
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Email the Performer/Speaker an invitation to PaymentWorks to set up their payment information with the University.
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Once the Performer/Speaker receives their Agreement, they need to complete the following:
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Check the Agreement so that their name and payment address information is correct, then sign/date the Agreement and return to the University Events Office Performance Agreement manager.
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Complete payment setup in the University PaymentWorks system.
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After the Event
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A registered Principal Member of the student organization will need to confirm via TAP message in the event that the Performer showed and completed their contracted performance.
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Once the performance has been confirmed, the Fund Manager will process the payment to the Performer. As long as the performer has completed their payment information in the University system, they should expect payment approximately 2-3 weeks after the event. If the performer has any questions regarding their payment, please direct them to your student organization's SLBO Fund Manager.
UC Campus Departments hiring a Student or Student Organization for on-campus events:
Hiring a Student Organization or a Student Performer from a Student Organization
When a UC campus department hires a student organization or a performer affiliated with a student organization, a Performance Agreement must be completed and signed by a principal member of the organization.
Student organizations that have their own Tax Identification Number and completed W-9 form may receive payment directly through a Services and Support (SNOW) ticket submitted by the hiring department.
Alternatively, a student organization may designate a registered principal member to receive and manage the payment funds on behalf of the organization. In this case, the hiring department will also process the payment through a Services and Support (SNOW) ticket.
Student organizations are encouraged to consult with Student Legal Services regarding any potential tax implications associated with these payment options.
Hiring an Individual Student to Perform (Non-Payment)
When hiring a student to perform on campus, who is not employed by a UC Campus Department and payment is not being made, a $0 performance agreement must be completed for insurance liability purposes. The W-9 is not required.
Hiring an Individual Student Employed by a UC Campus Department
When hiring a student who is employed by a UC Campus Department, but not associated with a student organization, a performance agreement must be completed. Payment will be processed through payroll by the hiring department’s Human Resources. Please note that the Student Life Business Office will not process payroll payments for UC employees/students.