Reimbursement Information

Most Student Government-run events do not require a Reimbursement Module, as all event purchases are made by a Staff Member through either Purchase Order or P-Card payment.

There are some cases where a Student Government-run event will require a Reimbursement to be processed. See below for information on what needs to be done.

Reimbursement Module

• Make sure you enter a Reimbursement Module to your TAP prior to the event. 
  • List the general amount expected to be spent and the approximate items that will be purchased
  • If your purchase is with a vendor not approved by the University, and is over $1,000, please speak with your SLBO Fund Manager to ensure proper purchasing guidelines are followed.
• If the Reimbursement Module does not auto-load, please speak with your SLBO Fund Manager or Advisor to have it added.

General Reimbursement Guidelines

• If you are a University employee that receives hourly pay or a stipend, reimbursement must be submitted via Concur.
• Must be submitted within 14 days after your event.
• One reimbursement request per event.
• Items purchased must align with funding source and must be related to the specific event.
• Depending on the size of the event, Student Government-run events may need to submit an attendance list. Please provide an attendance list for all closed attendance events, and if possible for events that are open to all.
• For additional assistance contact your Fund Manager.